Apr 10, 2012 - 10:06 AM
Dear members of the SRHC:
At the regional meeting at NCHC 2005 in St Louis this fall, the SRHC Executive Committee distributed a draft of revisions to the SRHC Constitution and Bylaws. Enclosed please find a “clean copy” of that draft—that includes several typo, grammatical, and non-sexist language changes, and two content changes. The content changes were to omit all references to the “Advisory Committee of State Coordinators” that appeared in the last version of the Bylaws because that body is non-existent. The other content change was to add a sentence to the Constitution, Article 6, Section 7 stating that the SRHC President could appoint an SRHC member to be a temporary executive committee member at a regular meeting if the elected member did not come to the meeting as expected. This would be to ensure a quorum so that the Executive Committee could act on business in a timely way. Both content changes were presented at the meeting in St Louis, and there was support for both.
We will ask the SRHC membership to vote on the revisions to the constitution and Bylaws at the SRHC meeting in Orlando in April 2006.
Approved April 2006
Rolland W. Pack
SRHC Exec Secretary-Treasurer
CONSTITUTION AND BYLAWS
SOUTHERN REGIONAL HONORS COUNCIL
Approved Revision April 2006
Southern Regional Honors Council
ARTICLE l: NAME
This organization shall be known as the Southern Regional Honors Council.
ARTICLE 2: OBJECTIVE
The objective of this Council shall be the promotion and advancement of honors and similar programs in colleges and universities.
ARTICLE 3: MEMBERSHIP
Section 1. Membership in the Council shall be open to faculty members, administrators, students, and other persons interested in honors and similar programs.
Section 2. Honorary membership may be bestowed upon any individual in recognition of distinguished service to the Council. Such action shall be taken only at the regularly scheduled meeting of the Council upon nomination by the Executive Committee.
Section 3. Institutional membership may be held by universities, colleges, and other organizations whose interests reflect the objective of the Southern Regional Honors Council.
ARTICLE 4: VOTING
Each member shall be entitled to vote in all transactions of the Council. Each person shall be entitled to one vote only. (Cf. "Bylaws" for further regulations.)
ARTICLE 5: QUORUM
Fifty members shall constitute a quorum for the transaction of business at any previously announced meetingr.
ARTICLE 6: OFFICERS
Section 1. The officers of the Council shall be a President, a Faculty Vice President, a Student Vice President, and an Executive Secretary-Treasurer.
Section 2. The President shall be the immediate past Faculty Vice President and shall hold office for one year or until his or her successor is installed. The President- or in the President's absence, the Faculty Vice President- shall preside at all meetings of the organization, shall appoint committees, and shall perform such duties as pertain to the office of President.
Section 3. The Vice Presidents shall be elected at the annual meeting and shall hold office for one year or until their successors are elected and installed. The Faculty Vice President shall succeed automatically to the office of President upon the death or incapacity of the President or upon the installation of a successor as Faculty Vice President.
Section 4. In the case of the death or incapacity of the Faculty Vice President, or the Faculty Vice President's assumption of the office of President, if that position becomes vacant prior to the completion of the normal term, the senior faculty member-at-large on the Executive Committee shall become the Faculty Vice President Pro-Tem for the remainder of the year. In the case of the death or incapacity of the Student Vice President, the student members of the Executive Committee shall elect one of their number to serve as Student Vice President Pro-Tem for the remainder of the year.
Section 5. Executive Secretary-Treasurer shall be elected at an annual meeting for a term of three years. The duties of the Executive Secretary-Treasurer shall include:
(1) keeping minutes of the organization and being the custodian of the Council's funds, securities, etc. and depositing ithe name of the organization all monies or other valuable effects in such banks, trust companies, or other depositories as shall be approved from time to time by the Executive Committee:
(2) making an annual report to the organization as secretary and, as treasurer, submitting annually, and whenever else requested by the Executive Committee, a complete and verified statement of the financial condition of the organization;
(3) serving as the editor of the Council's publication(s) or ensuring that the editorial functions are properly discharged:
(4) maintaining Archives, including a conference workbook:
(5) having the institution of the Executive Secretary-Treasurer serve as headquarters of the Council.
Section 6. In the event of the death or incapacity of the Secretary-Treasurer the interim succession to that office shall be decided by the Executive Committee.
Section 7. Ordinarily, new officers shall be installed at the annual meeting.
Section 8. The offices of President, Faculty Vice President, and Executive Secretary-Treasurer shall be filled by members from the faculty administrator membership of the S.R.H.C.
Section 9. During the first year of the Council, a President, a Faculty Vice President, and a Student Vice President shall be elected.
ARTICLE 7: EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the President, the Vice Presidents, the two most recent past Presidents, the immediate past Student Vice President, the Executive Secretary-Treasurer, and six at-large members elected by the Council. No college or university may be represented on the Executive Committee by more than one
faculty member and one student member. No more than one faculty member and one student from any given institution may be placed in candidacy for elected office.
Section 2. Three faculty-administrators and three students shall constitute the six at-large members of the Executive Committee.
Section 3. Faculty representatives shall hold office for three years. Initially, when the organization is being established, one faculty member at-large shall be elected for a three-year term, one for a two-year term, and one for a one-year term. From that time on, each new faculty member at-large will be elected at the annual meeting for a three-year term.
Section 4. Student representatives on the Executive Committee will be elected annually. Only those students who expect to remain enrolled in the same institution the following year will be eligible for service.
Section 5. In the event of the death or resignation of one of the faculty members at-large, a replacement to complete the unexpired term shall be elected at the next business meeting.
Section 6. The President of the Council shall also serve as the Chairman of the Executive Committee, and the Secretary-Treasurer will also serve as the Secretary of the Executive Committee. A majority of the membership of the Committee shall constitute a quorum. If members of the Executive Committee are not in attendance at the annual meetings, the President may appoint members to fulfill their duties during the course of the annual meeting so that the business of the Executive Committee and Council may be conducted in a timely wayr.
ARTICLE 8: RESTRICTION PERTAINING TO TERMS OF OFFICE
Section 1. Except for the Executive Secretary-Treasurer, no officer of the Council or member at-large of the Executive Committee who has served a full term may be elected to succeed him/herself. This provision does not apply to student members at-large, who shall be eligible for re-election.
ARTICLE 9: MEETINGS
Section 1. The Council shall hold a regular annual meeting at a time and place to be determined by the Executive Committee.
ARTICLE 10: MAIL VOTE
Section 1. Between meetings any questions or items of business may be submitted by the Executive Committee to a vote of the Council membership by mail.
ARTICLE 11. AMENDMENTSr
Section 1. Any proposal to alter or amend this Constitution shall be referred to the Executive Committee for suitable wording that clearly expresses the intent of the proposal and that is consistent with the other sections of the Constitution. It shall be submitted in writing to the Executive-Secretary-Treasurer at least ninety days prior to the annual meeting of the Council. A copy of such a proposed alteration or amendment shall be mailed by the Executive Secretary-Treasurer to each member at least thirty days prior to the said annual meeting. Such alterations or amendments shall, upon receiving at a regular meeting a two-thirds majority of those present and voting, become a part of the Constitution.
ARTICLE 12. RATIFICATION
Section 1. Ratification of this document shall be by a simple majority of those present and voting at the first annual business meeting of the Council.
Southern Regional Honors Council Bylaws
ARTICLE 1: DUES AND VOTING RIGHTS
Section 1. The annual dues for individual and institutional membership in the Council shall be set by the Executive Committee, with approval of the body as a whole.
Section 2. Members shall not be entitled to vote if their dues are not paid up by the time of the annual meetingr.
Section 3. The institutional vote shall be exercised by the official representative of the member organization (Honors Director etc.) or by a person designated by the official representative.
Section 4. No person, whether he or she represents a personal or institutional membership, may cast more than one vote in any balloting procedure.
ARTICLE 2: OPERATING BOARD
Section 1. The President, the Vice-Presidents, the Executive Secretary-Treasurer, and the immediate Past President shall constitute an Operating Board that may make such interim decisions as may be necessary for the conduct of the business of the Council in accordance with the Constitution and Bylaws. Such decisions shall be reported to the Executive Committeer.
Section 2. The Operating Board shall also have the responsibility of providing information and assistance to institutions of higher learning attempting to establish or improve honors programs on their campuses. Such information and assistance shall be coordinated through the office of the Executive Secretary-Treasurer.
ARTICLE 3: EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall transact such business of the Council as may be referred to it in the annual meeting or by the officers in accordance with the Constitution and Bylawsr.
Section 2. It shall be consulted on arrangements for the annual meeting of the Council by the Vice President, who shall serve as the program chairman of the annual meeting.
Section 3. It shall meet immediately prior to the annual meeting and immediately following the annual meeting and at such times in the interim as may be determined necessary by the President.
Section 4. The Executive Committee shall be responsible for reviewing and approving an annual budgetr to be prepared by the Executive Secretary-Treasurer.
Section 5. In case the immediate past Student Vice President is no longer a student member of the Council, the President shall appoint one of the immediate past student at-large members of the Executive Committee to serve in his/her stead.
ARTICLE 4: NOMINATIONS AND ELECTIONS
Section 1. Beginning with the second year of the Council, a Nominating Committee consisting of three members of the Executive Committee shall be appointed by the President. The Nominating Committee shall submit its recommendation for office to the membership at the annual business meeting. A short description of the qualifications of each candidate shall be included.
Section 2. Additional nominations from the floor will be in order at the annual business meetingr.
Section 3. If a candidate is nominated for more than one office, he or she shall notify the chairperson of the Nominating Committee in writing concerning the position for which he or she wishes to stand, thereby clearly withdrawing from candidacy for the other position(s).
Section 4. If, in the election of officers and of the Executive Committee, there are more than two candidates for any one position, the person receiving the largest number of votes shall be elected.
Section 5. In case of a tie, a run-off election shall be held.
ARTICLE 5: FISCAL YEAR
Section 1. The fiscal year of the Council shall be January 1 through December 31.
ARTICLE 6: POINTS OF ORDER
Section l. On all points of order not covered by these Bylaws, the Council shall be governed by the current Robert's Rules of Order or by the established usages in assemblages governed by parliamentary rule. The presiding officer of each annual meeting shall appoint a parliamentarian for each meetingr.
ARTICLE 7: ADOPTION AND AMENDMENTS
Section 1. These Bylaws may be adopted, altered or added to at any annual meeting. Any alteration or addition must, however, have been referred to the Executive Committee for clarity of wording and consistency with other sections of the Bylaws and Constitution and then submitted in writing to the membership at the annual meeting.
Section 2. The adoption, alteration, or addition to of the Bylaws shall be by a simple majority of those present and voting at the annual business meeting.
ARTICLE 8: EXECUTIVE CONFERENCE
Section 1. To provide for interim consultation, discussion and planning, the Executive Committee (inclusive of the Operating Board) shall meet in Executive Conference at the Annual Conference of NCHC (which usually takes place in late October or early November of each year).
Section 2. Such conferences shall not require a quorumr of the two committees, but must be called by the President of SRHC, or the Faculty Vice President at the request of the President, and must be attended by the President or Faculty Vice President, the Executive Secretary-Treasurer or his/her authorized representative, and at least three additional members of the Executive Committee.
Section 3. If the President, in consultation with the Operating Board, feels that an Executive Conference at the NCHC meeting is not feasible, he or she may call an Executive Conference at a place and time mutually agreeable or may conduct all necessary business, consultation or planning by any appropriate means of communication.